Finance, HR & Admin Manager

Sumitomo Heavy Industries, Ltd. (SHI) is a global integrated manufacturer of industrial machinery with a tradition of excellence and innovation that spans over 400 years. Our divisions “Power Transmission & Controls” (PTC) in EMEIA stands for an established global designer, manufacturer, and supplier of drives, custom drive solutions, industrial gearboxes, electrical motors and variable frequency drives.

Sumitomo (SHI) Cyclo Drive Germany and Hansen Industrial Transmissions offer more than 100 years of drive technology knowhow. With production locations in Markt Indersdorf near Munich and Edegem near Antwerp and subsidiaries in Benelux, France, Italy, Spain, Scandinavia, Turkey, Great Britain and India we serve the EMEA market (Europe, Middle East, Africa) and India.

We are a close-knit and dynamic team of around 20 professionals specializing in the sales, servicing and maintenance gearboxes. Our business is built on engineering excellence, reliable service, and long-term customer relationships across various sectors. As we continue to grow, we are seeking a hands-on and proactive Finance, HR & Admin Manager (m/f/d) to oversee and coordinate key business support functions.

This is a standalone role, ideal for someone who enjoys variety, takes initiative, and thrives in a fast-paced, practical environment.

What you'll do:

Finance:

• Manage all company financial operations, including bookkeeping, cash flow management, and monthly/quarterly/year-end closing.

• Produce management accounts, budgets, and forecasts to support strategic decision-making.

• Create financial reporting to our Group Headquarter

• Oversee accounts payable and receivable, payroll and VAT returns

• Ensure compliance with Gipuzkoas tax laws, accounting regulations (PGC), and company policies

• Coordinate with external auditors, tax advisors, and legal counsel as needed

• Customer Credit Management (Altradius and reporting to them)

• Maintain financial systems and look for opportunities to streamline processes.

Human Resources:

• Responsible for maintaining HR data in our HCM (Workday)

• Manage employee along their lifecycle, from interview to retirement

• Safety & Compliance Training

• Relationship with Quiròn and the Mutua

• Time & Attendance tracking (Woffu or Protime)

Admin:

• Elaboration of taxes, official statistics surveys, the official reports according to the Commercial Register, Intrastat

• Manage Car Rentings, Power Supply, Phone& Internet Contracts, Visitors Accomodation

• Management of our Travel Expense System (Rydoo)

What we are looking for:

• You are the central mastermind of our backoffice

• Previous experience in finance within a small or medium-sized business (ideally with HR/admin exposure)

• Strong understanding of Basque and Spanish financial regulations and tax practices

• Working knowledge of Spanish employment law and HR processes is advantageous

• Hands-on approach with the ability to operate independently and take initiative

• Excellent Excel skills; experience with accounting software (JD Edwards) is desirable

• Strong analytical, problem-solving, and communication skills

• Comfortable working in an industrial/engineering environment with a practical, team-focused mindset.

• Spanish and English language skills. Basque is an advantage